Job Advert - Assistant Company Secretary

Job title: Assistant Company Secretary

Location: London

Type of contract: Permanent




Energean is looking for Assistant Company Secretary to provide proactive support and assistance to the Company Secretary in the areas of responsibility outlined below which include managing the board and committee meeting administration, supporting the preparation of the Annual Report, managing AGM preparations and monitoring compliance with corporate governance requirements.


Key Accountabilities:

  • Draft board and committee minutes, resolutions, and arrange follow-up actions;
  • Provide support to board committees (being audit and risk, remuneration, nominations and governance; and HSE) as directed by the Company Secretary, and monitor compliance with terms of reference;
  • Support the preparation of the Annual Report and year end process;
  • Prepare and manage the annual general meeting process working closely with the Company Registrar;
  • Prepare and file routine FCA filings and RNS filings;
  • Oversee statutory administration including maintenance of statutory registers and statutory filings;
  • Liaise with Company’s Registrar;
  • Schedule, organise, service and proactively support meetings of the board and committees;
  • Take responsibility for quality control (ensuring uniformed board documentation packs) and timely delivery of board papers for board meetings and committee meetings (via the Company’s online app);
  • Maintain and update the minute books for the Company and directors’ registers;
  • Monitor good governance developments  and provide guidance to stakeholders;
  • Assist with registers required for other governance and compliance purposes (insider dealing lists, related party lists, etc); and
  • Assist as required with share plans.


Qualifications and Experience


  • ICSA qualified;
  • 5 years experience working for a listed company preferably as a Assistant Company Secretary;
  • Good working knowledge of the Company’s Act and the UK Corporate Governance Code, as well as the Market Abuse Regulation and Listing, Disclosure and Transparency Rules and share registration;
  • Currently working as a senior company secretarial assistant or assistant company secretary for a PLC organisation, at PLC level;
  • Strong IT skills, including experience with company secretarial database and board portal software;
  • Experience of taking and writing minutes and preparing meeting packs;
  • Experience of working with board committees;
  • Experience of Companies House filings;
  • Experience of administering Share Plans;
  • Excellent attention to detail;
  • High level of planning and organisation;
  • Excellent communication skills both internally and externally;
  • Ability to multi-task and work to tight deadlines;
  • Staying calm under pressure;
  • Ability to work autonomously;
  • Strong interpersonal skills, with experience of dealing with senior internal and external contacts;
  • Good stakeholder management.




  • Good organisational, prioritisation and time-management skills;
  • Excellent communication, presentation and interpersonal skills;
  • Independent and proactive approach; commercially-focused, practical;
  • Ability to work under pressure in a fast-paced environment;
  • Strong team-work skills;
  • Helpful, flexible and adaptable to evolving business needs.